Judicial Services Specialist 2 (Civil Records Clerk) Jobs

  • Full Time
  • Albany OR
  • Posted 2 months ago
  • Applications have closed

Job Summary

Judicial Department, is currently hiring on a vacant job post of Judicial Services Specialist 2 (Civil Records Clerk) based in Albany OR. Please read the job detail carefully before applying.

Job Title: Judicial Services Specialist 2 (Civil Records Clerk)
Company Name: Judicial Department
Job Type: Full Time
Job Location: Albany OR
Salary: $2,996 – $4,876 a month
Job Link Expiry: 2022-11-27
Posted on: Vacancypaper.com

Job Detail

Initial Posting Date:


Application Deadline:



Judicial Department

Salary Range:

$2,996 – $4,876

Position Type:


Position Title:

Judicial Services Specialist 2 (Civil Records Clerk)

Job Description:
Interviews: Interviews will be scheduled within two weeks after the job posting has closed.
Application Tips & Requirements
  • Workday times out after approximately 15 minutes of inactivity.
  • Prepare your cover letter before starting your Workday application.
  • REQUIRED: a cover letter AND a completed work history, either through your completion of the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile, OR by attaching an updated resume.
  • Your cover letter and work history must demonstrate how you meet the
    Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes, listed below.
  • You must follow all Instructions to be considered for this position.
  • Failure to provide a completed work history and cover letter result in your removal from consideration.

Linn County Circuit Court

in Albany, Oregon, is hiring a Civil Records Clerk (Judicial Services Specialist 2).

This is an entry-level position, and the foundation of our team. We take pride in our work, and we value excellent customer service. If this sounds like a team you want to join, please continue reading!
As the Civil Records Clerk…

Much of your day will be spent working at the customer service counter, where you will assist attorneys, litigants, agencies, the public, and judicial staff in person, over the phone, and by email. You will respond to questions related to document entry, case processing, dockets, and scheduling. You will also assist the public with public computer terminals and will answer general questions related to civil cases.
Additionally, you will perform case management and records management duties, including entering and processing pleadings, monitoring cases for timely disposition, updating party information, entering new cases, processing mail, and intaking a large volume of documents. You will review documents filed with the court for completeness and accuracy, and you will enter new civil cases, review files to determine next steps, retrieve case information, and route documents to the appropriate judge, supervisor, or administrative authority as appropriate.
Assigned tasks be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by

our work and mission


What can help you get a chance to interview?

It’s important to know your application will be read by an actual person, not a computer algorithm. When we read your cover letter, we are looking to see if you are writing to us, at OJD, and whether you have addressed the Requested Skills and Attributes listed below. Using a generic cover letter is likely not going to get you an interview, so please take the time needed to personalize your cover letter.
Instructions for Cover Letter, Resume/Work History
This recruitment requires a cover letter and a complete work history that addresses the Requested Skills and Attributes. To be considered for this position, you must follow these instructions:
Resume/Work History
  • Attach your updated resume in the Resume / CV / Cover Letter section of the application. The attached resume file should include your name.


  • Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
Cover Letter
  • Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. The attached cover letter file should include your name.
  • In the body of your cover letter, please include responses to all four (4) Requested Skills and Attributes listed below.
  • Address the cover letter “To the Hiring Manager.”
Failure to follow these above points result in rejection of your application.
All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.
Minimum Qualifications
(These must be evident in your resume or work history for full consideration.)
The qualified candidate must have at least one year of responsible, clerical experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.


Possess a high school diploma or GED, or equivalent life or work experience.

Special Qualifications
Requested Skills and Attributes
(These must be addressed in your cover letter for full consideration.)
  • Experience using a computer to perform a variety of clerical or administrative support tasks, which include reviewing documents, working within strict deadlines and requirements, and responding to customer questions.
  • Experience providing customer service to people who are facing challenging life circumstances, trauma, or highly stressful situations is desirable.
  • Experience maintaining accuracy and meeting deadlines despite frequent interruption or distracting surroundings.
  • Experience explaining processes, procedures, or next steps to customers on of an employer.

  • This is a full-time position, and the work schedule currently is 8:00 a.m. to 5:00 p.m. Monday through Friday. It is eligible for overtime compensation for hours worked in excess of 40 per work week.
  • Occasional after-hours or overtime work be required.
  • Frequent phone and in-person contact with people from diverse backgrounds.
  • Frequent phone and in-person contact with people who be facing challenging life circumstances or highly stressful situations.
  • Frequent long periods of sitting or standing at a computer or customer service counter.
  • Regular use of the following equipment: telephone, personal computer with multiple monitors, copy machine, fax machine, and scanner.

Criminal Background Check

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

United States Employment Eligibility

OJD does not offer visa sponsorships. If you are hired, you will be required to fill out the US Department of Homeland Security’s

I-9 form

confirming you are able to work in the US.

Future Vacancies

Apply now if you are interested in this or future vacancies. This job announcement be used to fill future vacancies in this class of work.

Veterans’ Preference

Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday in box requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities

Veterans web page

for additional details, information, and resources.

Conduct Expectations

Because of the Oregon Judicial Department’s role in providing justice and upholding the rule of law, employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the Department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity

As an employer, the Oregon Judicial Department complies with Oregon’s pay equity law. We determine salary from applicable professional experience and education. For more information on pay equity,

click here.

Employee Benefits

Click here

to access information specific to Oregon Judicial Department employee benefits.

Questions and Support
  • If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
  • Workday related information and resources are available at



  • For questions about a specific Oregon Judicial Department job posting, call 503-986-5930.


Direct Apply